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Accounts Payable Associate II

June 6, 2026

Primary responsibilities:

Process all invoices assigned on a timely manner
Balances all vendors before checks are run
Pays all invoices per accounting schedule, this includes, weekly check runs and weekly miscellaneous check runs
Prepares lien release report for collection to prepare lien releases
Mails lien releases with checks
Files all checks
Codes manual checks, enters manual checks in AP, files manual checks
Keeps a log of branch checks, enters them into AP, files check copies, replenishes account once balance below minimum
Processes material requisitions-coding, entering into accounting system, filing
Sets up and maintains vendor master file
Requests W9 information as needed
Requests insurance certificate as required, enters information into AP vendor record, files certificates
Process all overhead invoices to reflect expenses for each branch
Audits purchase orders as purchase orders are closed. Audits all open Purchase Orders on closed jobs
Sets up Subcontracts and ensure subcontract procedures are followed
Balance AP vendor statements
Assist in preparation of 1099s
Maintain AP related KPIs and raise issues as needed
Answer vendor inquires on a timely manner (48 hours)
Work with Supply Chain in resolving issues

Secondary responsibilities:

As part of the team, helps the rest of the team as time permits
Reviews all vendors to make sure 1099 information us correct
Reviews vendors to make sure correct and current insurance information is in master file
Works with collection department for special handling of invoices to be paid for releases
Relieves front desk phones as needed

PHYSICAL DEMANDS

This positions works within an office environment
Regularly required to communicate verbally and in writing with internal and external customers
Must be able to work at a computer/desk for extended periods of time
Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment
Reach in all directions
Ability to lift up to 25 lbs. maximum or carry any object up to 15 lbs.
May be required to bend, twist, kneel, stoop
May be required to stand periodically

REPORTING STRUCTURE

Reports directly to the Accounting Manager

CAREER ADVANCEMENT:

Career advancement at Rex Moore is possible with all positions, but not guaranteed, and could be within the current department as well as other departments within the company.

LOCATION:

RSS is located in Sacramento, CA.

COMPENSATION:

RSS pays hourly/salary rates commensurate with each employees knowledge, experience and skill level.

QUALIFICATIONS:

Must have:

Minimum 2 years experience in high volume accounts payable
Must have completed the full cycle of accounts payable including year-end 1099 processing
Computer experience in a Network environment including the understanding of file structure
Excellent data entry skills
Education in accounting- at least 2 classes
Basic MS Excel-able to set up spread sheets, familiar with simple formulas
Computer experience using construction accounting software in a fully integrated system
Problem solving capabilities
Ability to meet deadlines

Preferred:

Construction experience that would include lien release procedures
Familiar with sales and use tax as it relates to the construction accounting
Overhead coding of invoices in a multi branch company
Dynamics accounting software experience
Month end processing AP that includes balancing to the GL
Understanding of accounting dates for use in accrual accounting
Concept of subcontract processing versus P.O. invoices

EOE

PM22

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...