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Operations and Finance Associate

May 27, 2026

WHO WE ARE All Out is a global movement for love and equality. Our mission is to build a world where no person will have to sacrifice family or freedom, safety or dignity, because of who they are or who they love. By mobilising thousands of people around the world at key moments of crisis and opportunity, we are bringing people power to the movement for equality at an unprecedented rate. We use creative campaigning tactics – both online and offline – to capture global attention around the fight for the rights of lesbian, gay, bi, and trans people. WHO WE ARE HIRING All Out is looking for an Operations and Finance Associate. The Operations and Finance Associate supports the day-to-day functions of the organization across finance, administration, people operations, and member engagement. This is an excellent opportunity to gain first-hand experience of how a progressive global nonprofit operates, with exposure to human rights advocacy, LGBT+ digital activism, and a wide range of internal stakeholders from staff and partners to Board members and major donors. This role should be based in Central America, Mexico, Colombia, or Brazil. Note that you should have all the necessary permits and authorizations to work in your country of residence. As a US non-profit, All Out will not be able to request or sponsor a work permit on your behalf. Reports to: Senior Manager of Operations and Finance Position type: Full-time, permanent, remote RESPONSIBILITIES Finance <ul> <li>Process accounts payable and accounts receivable, including mid-month and end-of-month payments, with approval from the Senior Manager of Operations and Finance.</li> <li>Code invoices to ensure payables align with contracts and approved budgets.</li> <li>Manage the end-of-month closing process: request reports from fiscal sponsors, donors, and vendors; draft donation reports; compile all backups for the prior month for review by the Senior Manager of Operations and Finance.</li> <li>File all financial reports and backups, maintaining organized and accurate records of all financial documentation. </li> <li>Draft and share the online donation report monthly with the Supporter Engagement Team, monitoring major donors, and flagging them to the Executive Director as appropriate. </li> </ul> People Operations <ul> <li>Support the Executive Director in the annual and mid year performance review process with messaging and tracking.</li> <li>Support the team in any team surveys or recruitment processes as needed. </li> <li>Draft annual public holidays list and manage updates in BambooHR.</li> <li>Manage out-of-office and public holidays calendars, and inform staff of time zone changes and their effect on scheduled meetings.</li> </ul> Meeting and Events <ul> <li>Schedule Board meetings and lead on logistics for any staff travel, including booking as needed.</li> <li>Support the Executive Director with logistics for donor events.</li> <li>Manage the team meeting calendar and provide light scheduling support for internal meetings.</li> </ul> Member Engagement and Programs <ul> <li>Oversee communications with supporters that come through All Out’s Contact Us form, responding to donor inquiries and technical issues, and triaging to other team members as needed.</li> <li>Gather reporting from past grantees by grant agreement deadlines, flagging late submissions to campaign leads.</li> <li>Manage the due diligence process for Grassroots Giving program funding applicants, including proofing documentation and collecting references.</li> <li>Draft Grant letters to grantees and maintain the reporting schedule and review process.</li> </ul> ESSENTIAL SKILLS <ul> <li>2-3 years of office experience, ideally with experience in one of the following: non-profit administration and finance, accounts payable and accounts receivable.</li> <li>Experience working with excel, data reporting and basic analysis preferred.</li> <li>Extremely detail oriented, able to meet deadlines and self start.</li> <li>Great interpersonal and project management skills – with the ability to liaise internationally with a range of stakeholders from members, partners, and activists to board members and major donors.</li> <li>Ability to work independently and manage multiple work streams with minimal supervision</li> <li>Desire to thrive in a creative, inventive, fast-paced global environment, with people who are passionate about their work and mission.</li> <li>Fluency in English, with second language skills highly desirable. Skills in Portuguese, Spanish and German preferred.</li> <li>Demonstrated commitment to and knowledge of social justice and/or LGBT+ issues.</li> </ul> APPLICATION PROCESS To apply, please submit your résumé as well as a cover letter explaining your motivation for joining All Out. The deadline to apply to this position is June 8, 2026, 11:59pm EST. Applications received after this date will not be reviewed. Salary range $29,000 - $33,500 USD, plus benefits. A salary offer for a candidate’s specific location and experience will be shared during the recruitment process, prior to interviews. We are an equal opportunity employer and do not discriminate on the basis of race, gender identity or expression, sexual orientation, or any other. We strongly encourage applications from people of colour, trans people, and gender nonconforming people.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...