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Pre-Award Administrator

June 3, 2026

DepartmentBSD ADM - Pre Award - Team A About the DepartmentThe University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office (RAO) plays a pivotal role in supporting and facilitating the faculty who conduct research. Job SummaryThe job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Pre-Award Administrator will facilitate the development and initiation of research grants and contracts for faculty in the Department of Anesthesia & Critical Care Medicine and the Department of Medicine.Responsibilities<ul><li>Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.</li><li>Assists in the timely submission of required annual reports and continuation applications.</li><li>Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.</li><li>Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.</li><li>Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.</li><li>Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.</li><li>Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.</li><li>Performs other related work as needed.</li></ul> Minimum QualificationsEducation:Minimum requirements include a college or university degree in related field. Work Experience:Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications:---Preferred QualificationsEducation:<ul><li>Bachelor's degree or higher in accounting, business administration, or science.</li></ul>Experience:<ul><li>Administrative, accounting, or grant and contract administration experience.</li><li>Budgets, ledgers, invoices, and fiscal reporting.</li><li>One or more aspects of sponsored program administration in a research environment.</li><li>Accounting systems.</li></ul>Preferred Competencies<ul><li>Strong analytical and organizational skills.</li><li>Strong interpersonal, verbal, and written communication skills.</li><li>Work closely with senior University officials.</li><li>Independently complete projects on time and accurately with minimal supervision.</li><li>Flexibility and ability to work effectively under considerable time pressure.</li></ul>Working Conditions<ul><li>Work non-traditional hours.</li><li>Remote.</li></ul>Application Documents<ul><li>Resume/CV (required)</li><li>Cover Letter (required)</li></ul><div><div><div><div><div><div><div> When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div> Job FamilyFinancial Management Role ImpactIndividual Contributor Scheduled Weekly Hours40 Drug Test RequiredNo Health Screen RequiredNo Motor Vehicle Record Inquiry RequiredNo Pay Rate TypeSalary FLSA StatusExempt Pay Range$75,000.00 - $100,000.00The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<a href="http://mybenefits.nfp.com/UChicago/benefits-guide/" target="_blank" rel="noopener noreferrer"> </a><a href="http://mybenefits.nfp.com/UChicago/benefits-guide/" target="_blank" rel="noopener noreferrer">Benefits Guidebook</a><a href="http://mybenefits.nfp.com/UChicago/benefits-guide/" target="_blank" rel="noopener noreferrer">.</a> Posting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <a href="http://www.uchicago.edu/about/non_discrimination_statement/" target="_blank" rel="noopener noreferrer">University's Notice of Nondiscrimination.</a> Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <a href="http://uchicago.service-now.com/services?id=services_sc_cat_item_request&sys_id=8ff79243dbe91c1029f52ad94b961946" target="_blank" rel="noopener noreferrer">Applicant Inquiry Form.</a> All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <a href="http://securityreport.uchicago.edu/" target="_blank" rel="noopener noreferrer">http://securityreport.uchicago.edu</a>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...