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Project Manager, Asana Administrator
Job Description:
- End-to-End Project Leadership
- Strategic Planning: Develop comprehensive project plans defining scope, objectives, deliverables, timelines, and resource requirements.
- Cross-Functional Alignment: Lead projects for diverse teams (Creative, Events, Content, Digital Marketing, and external agencies) to ensure milestone alignment and seamless execution.
- Budget & Profitability: Monitor project budgets and resource allocations to ensure profitability and financial health.
- Performance Tracking: Use data-driven methods and tools, like Asana, to monitor project progress, optimize workflows, and provide insights into everything from dept-wide plans to team resourcing to individual workloads.
- Creative Production & Digital Execution
- Creative Workflow: Oversee creative production timelines (video, graphics, assets), managing the process from brief and concept through to final approval.
- Integrated Campaigns: Establish cohesive digital workflows to ensure the successful integration of all program channels and touchpoints, maximizing the impact of multichannel campaigns and ongoing audience engagement.
- Governance & PMO Excellence
- Risk Mitigation: Identify and document project risks; proactively develop mitigation plans and escalate blockers to PMO leadership.
- Process Optimization: Actively contribute to the development of PMO workflows, templates, and agency best practices.
- Quality & Brand Standards: Ensure all deliverables adhere to brand guidelines, accessibility requirements, and internal quality benchmarks.
- Continuous Improvement: Lead "post-mortem" retrospectives to capture lessons learned and apply insights to future project cycles.
- Asana Platform Governance: Serve as the divisional administrator for Asana; manage workspace architecture, user permissions/onboarding, and build standardized project templates for recurring marketing workflows.
- Workflow Automation: Design and maintain Asana rules, forms, and tech stack integrations (e.g., Slack, Google Drive) to reduce manual work and streamline cross-functional handoffs.
- Team Enablement: Establish Asana best-practice documentation ("Team Playbook") and act as the internal subject matter expert to onboard and train the team on new features.
- Asana Documentation Management: Author and maintain critical process documentation within Asana, including the "Marketer's Guide," "PMO's Guide," and "Agency Team's Guide," to ensure cross-functional alignment and standardized digital workflows.
Requirements:
- Experience: 5+ years of project management experience, specifically focusing on marketing campaigns, events, and creative production. Agency experience is highly preferred.
- Education: Bachelor’s degree in Business, Marketing, Communications, or a related field or equivalent experience. PMP or equivalent certification is a significant plus.
- Technical Proficiency: Advanced/Expert-level knowledge of Asana, including experience acting as a platform or team administrator (building templates, rules, reporting, and portfolios); familiarity with CMS platforms, digital asset management and creative production workflows.
- Global Coordination: Experience managing international or remote teams across various time zones.
Benefits:
- Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
- Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
- Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.
- Comprehensive wellness programs and mental health support
- Learning and development resources, including professional development tools and tuition reimbursement, to support your growth
- The technology and tools you need to do your best work
- Motivosity employee recognition program
- A culture rooted in inclusivity, support, and meaningful connection