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V101 - Executive Assistant | Operations and Executive Assistant

June 19, 2026

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!Job Description:At Job Duck, we are looking for a highly organized and proactive Executive Assistant to support a growing Family Law practice. In this role, you will serve as a trusted partner, helping manage daily operations, coordinate schedules, and ensure important tasks and communications are handled efficiently. The ideal candidate is someone who takes ownership of their work, anticipates needs, and continuously looks for ways to improve processes and workflows. This is an excellent opportunity for a professional who thrives in a fast-paced environment, values accountability and integrity, and enjoys making a meaningful impact through exceptional administrative support.<h1>Monthly Compensation: 1,060 to 1,150 USD</h1>Responsibilities include, but are not limited to:• Ensure deadlines, meetings, and important commitments are properly tracked and managed• Monitor email communications and prioritize important matters• Coordinate and book meeting locations as needed• Manage and maintain the executive’s calendar, meetings, and daily schedule• Identify opportunities to improve workflows and administrative processes• Utilize Claude and other available tools to support reporting and data analysis• Maintain accurate records and information within Clio and Lawmatics• Handle inbound and outbound phone communications professionally• Track action items and ensure timely follow-up on tasks and commitments• Assist with administrative tasks related to appointments and scheduling• Create, run, and pull reports from internal systems and databases• Provide high-level executive support while maintaining professionalism and confidentialityRequirements: Time Zone: Pacific Standard Time (PST)Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.• Industry: Family Law• Previous Executive Assistant experience performing similar responsibilities is required• Experience managing calendars, appointments, meetings, and executive communications is required• Experience handling administrative support in a professional environment is required• Familiarity with AI tools such as Claude is preferred• Experience using Clio and Lawmatics is highly preferred• English proficiency requiredRequired Skills • Executive Calendar Management• Email Management• Administrative Support• Appointment Coordination• Report Creation and Reporting Analysis• Task Follow-Up and Deadline Management• Professional Communication• Phone Support• Workflow Improvement• Process OptimizationSoftware• CRM Management• Clio• Lawmatics• Claude AI• Accountability• Integrity• Professionalism• Attention to Detail• Time Management• Organizational Skills• Problem Solving• Proactive Mindset• ReliabilityWork Shift:Languages:English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!  Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...